|
MARC Meeting Minutes
Date: June 4, 2011
This meeting took place using electronic communications.
Officers:
President: Phil Manor, W8IC
Vice President: Dan Thompson, N8WKM
Secretary: Ann Manor, KT8F
Treasurer: Dave Johnson, WD8DJB
Director: Fred Moses, W8FSM*
Director: Jim Kvochick, WB8AZP
Coordinator: Dan Thompson, N8WKM
Coordinator: Phil Manor, W8IC
Coordinator: Dennis Gaboury, W8DFG
Coordinator: Fred Moses, W8FSM*
Database Manager: Dave Johnson, WD8DJB
Absent: Fred Moses, Dave Johnson
Visitors: Mike, N7LMJ
Note: call signs of board members are not repeated in the minutes as
they are listed above.
Meeting called to order by Phil at: 1:01 pm.
Motion to approve minutes from the March 5, 2011 meeting was made by Jim. Second by Ann.
Corrections to the March minutes as follows: Date at the top should read March 5, 2011 not Dec 4, 2010,
and In parenthesis remove (as written in the December newsletter) and insert (as emailed to the board
members for the period 11/30/2010 to 1/31/2011).
Vote taken to approve the minutes as corrected. Motion passed.
Note: the report 11/30/2010 to 1 /31/2011 is also contained in the March 2011 newsletter.>
Treasurer’s report: Dave was absent for this meeting but did provide his report that covers 2/28/2011
to 4/30/2011. This report in published in the June newsletter. Motion to accept the treasurer’s report
by Dan, 2nd by Jim. Motion passed.
Dave also provided a written report for 4/30/2011 to 5/31/2011. Phil read this report to the board.
Motion to accept the report made by Jim, supported by Ann, vote taken, motion carried.
Dave also sent all the financial records for the last 6 months for an audit. The audit was performed
by Jim and Dan and was found to be correct.
Old business:
Motion by Dan to approve the cost overrun of $69.19 for the new MARC computer.
2nd by Jim. Discussion. Motion passed.
New Business:
Dan asked if Phil would be willing to continue in the role of president until the next election. Phil agreed.
Ann was appointed to the election committee.
Nominations were opened by Ann for the September election for the offices of VP, treasurer and one director.
Ann nominated Dan for VP and he accepted. Dan nominated Dave for treasurer. (Info: Dave sent an email following
the meeting stating that he would accept the nomination). Dan nominated Jim for director, and Jim accepted.
Request made for any other candidates wishing to run at this time for these offices – there were none.
Nominations closed, to be reopened at the September meeting. Dan will send out absentee ballots in August.
Please submit your intent to run for office by August 1st in order to be placed on the ballot. The deadline for the
receipt of any absentee ballots is the Friday before the September meeting (September 16th). The cost to print and
mail the ballots is approximately $70.00 and Dan will handle the job.
MARC PO box to be changed on the new ballots.
Jim made a motion that Dave can look to purchase a new back-up drive for the MARC files, this is to be capped at $200.00.
Seconded by Dan. Discussion: Motion passed. Note: Dan stated he would be willing to assist Dave with this project.
Dan made a motion to have Dave buy the updated Ask Sam 7 program for about $90, supported by Jim. Discussion, vote taken,
motion passed.
Phil brought up an issue that would involve a minor bylaws change. Dennis was president for many years and was the resident
agent for the state of Michigan. When Dennis became a silent key, Dave took care of updating all the MARC incorporation
papers and is now acting as the resident agent. This seems to be the best situation as Dave has all the records of membership
and dues. As treasurer he is able to act as agent. The MARC Bylaws in Article III, part B, Section 3: Secretary, state that
the secretary will be the resident agent for MARC.
Dan made a motion to change the bylaws to the following: Article III, part B, Section 3: Secretary. The secretary shall
maintain accurate records of the events of each meeting of the MARC, and perform such other duties as are customarily associated
with the title of Secretary. The Secretary shall also be responsible as resident agent with the state of Michigan, and shall
either act as that agent or be responsible to see that another person shall be appointed by vote of the board to become resident
agent with the state of Michigan.
2nd by Jim. Discussion. Vote taken. Motion approved.
As this is a bylaw change, a second vote will be taken in September. These minutes as published in this September newsletter
serve as the notification of the proposed bylaw change.
Dave mailed a signature card for the secretary or president to sign so that there is a second person who can sign MARC checks.
Discussion. Phil will sign the banking paperwork.
September meeting date has been changed to Saturday September 17 at 1pm at the Delta Twp Firehouse. (The meeting room was
not available on September 10th).
Adjornment:
Motion to adjourn made by Dan, seconded by Jim, motion carried. Meeting closed at 1:54 pm.
Respectfully submitted,
Ann Manor, KT8F, Recording Secretary
-----------------------------------------------
Annual Business Meeting And Elections:
This is a reminder that the September meeting will be a physical
meeting to take place in Delta Township (Lansing Area) where
annual elections will be held. If you have nominations for open positions
please email Ann Manor KT8F using her_callsign@miarc.com. Nominations
will remain open until just prior to voting.
Offices that will be open for election this year are:
Vice President: **Currently Dan N8WKM
Director: Currently Jim K. WB8AZP
Treasurer: Currently Dave WD8DJB
A printable version of the 2011 Ballot is
available to print and mail.
**The office of Vice President was filled by appointment at this time
due to the loss of President Dennis Gaboury. According to our Bylaws
the elected Vice President (Phil Manor) will serve the remainder of the
Presidents term and is responsible to appoint a new Vice President.
The rotation of which board members are elected in what years remains the same with the
Vice President, One Director and the Treasurer to be elected in odd numbered
years, and the President, Secretary and the other director to be elected
in even numbered years.
Unless Phil chooses to resign, he will remain MARC president until the
office is open for election in 2012.
|
